Best practices

Wrike's Flexible Structures bring unparalleled flexibility in three major areas:

Unlimited number of projects & tasks in a workspace

For a manager, it is vitally important to have clear visibility into the project data and plans. Wrike's Flexible Structures™ allow you to aggregate all the project-related information from disconnected emails, files, spreadsheets and online documents in one place - your workspace. You can manage as many projects as you want in a single workspace and have all the project data under control. Wrike's unique flexibility allows you to cover the whole organization and structure the work of different departments - all in one workspace. This will provide you with a complete picture of your plans and unparalleled visibility of all tasks and operations.

Organizing project data

You can structure your project data in any possible way with the help of Wrike's folders. A folder unites tasks that revolve around a common topic or activity. A folder may represent a project, phase, composite task, product, event, department, branch, office, contact, type of good, category, custom status, etc. A task in Wrike is the smallest actionable item that you need to complete. Any task or folder in Wrike can be included in multiple folders. This flexibility helps you manage your project data efficiently.

You can build hierarchies of folders to logically organize information in Wrike. You can organize the workflow and approval process with the help of folders. To do this, you can create subfolders that represent the steps that tasks pass from initialization to completion. In the course of workflow, you can move tasks from one folder to another.

With the help of folders, you can categorize your tasks in Wrike. To do this, you can create a folder that represents a category or label and put related tasks there. Thanks to Wrike's flexibility, you can categorize each task in multiple ways. To do this, you can include a task in several parent folders.

The flexibility of Wrike can be also used to reflect overlaps in projects. You can create a subfolder for the overlapping part and include it in several project folders.

Selective data-sharing

You can share parts of your workspace and project plans with different people, be it team members, contractors, clients, partners or stakeholders. It helps you facilitate collaboration on a project and involve more people in project interactions. You can share a single task in your project with your contractor or share a whole project with a client, and still keep all the unshared information in your workspace private.